Event Admin.

Earlier this semester, the year 2 class of Rec & Leisure planned and implemented a flash mob as a kick-off event for the Waterloo Region Food Bank Fall Food Drive. Overall the event was a success. However, it was only a couple weeks ago that the final video was completed. By the time the class saw the video, I had almost forgot that one was being made!

As the project coordinator, I should have followed up with the classmates responsible for contacting the broadcast students. A week after the event should have been when the first follow-up was done. However, once the event was over and we had talked about it as a class, everyone including myself felt it was over. Yet because the flash mob was over, it doesn't mean that the work for it was.

Through the events that we have done previously as a class, we have not had to worry about any follow-ups other than reflection. Because we had not previously dealt with videography, it was something that we didn't fully comprehend or understand. The importance of having the video sooner for marketing purposes would have benefitted the Waterloo Region Food Bank in their efforts to raise money and food for the Fall Food Drive.

When planning events, the administration aspect starts from the beginning of planning stages, to following up afterwards until everything is complete. Perhaps to better address the final follow up administration processes for the flash mob, contact information and responsibilities should have been passed on to the project coordinator. This would be beneficial because the follow up would be direct rather than having a middle man.

Administration processes can be hard to understand until actually experiencing it, and learning from mistakes and trying new things. The flash mob proved to be a learning experience in event, marketing, and administration aspects!

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